Booking Travel & Reimbursement
At this time the University still allows for booking of travel outside of the UC booking system and submitting for reimbursement, but highly encourages booking through ConnexUC. Note that travel reimbursements must be submitted within 45 days of conclusion of trip to avoid it being coded as taxable income.
Direct Bill ID
To book travel or lodging via ConnexUC, you will need to create a Direct Bill ID to bill your reservation against a chartstring.
Please note that airfare can be paid for with Direct Bill ID, but hotels cannot. Hotel stays must always be reimbursed.
ConnexUC
ConnexUC (formerly Connexxus) is the UC systemwide online travel portal used for arranging business-related travel for faculty, student field study, staff, and hosted guests. Travel booked through ConnexUC is automatically registered with the UC Travel Insurance program.
It also allows certain travel expenses to be booked directly onto a chartstring so that you do not need to wait to seek reimbursement after the trip is over.
Additional Assistance
If would like assistance with using a Direct Bill ID and ConnexUC to book your transportation, coordinate with the finance coordinator ahead of your trip. You can also complete the appropriate Google Form:
Google Form for booking flights for Faculty/Staff/Students
Google Form for booking flights for Guests
Travel Policies
Key Points of the Travel Policy(link is external)
International Travel Requirements(link is external)