Business and Finance

Moving and Relocation

Moving

You can use the financial coordinator’s information to receive quotes from UC contracted moving companies: (Kimmie Szeto, muspay@berkeley.edu, 510-643-8714). Send the financial coordinator any quotes that you receive and let them know which company you intend to hire. The financial coordinator will submit a request for a purchase order so that UCB pays the moving supplier directly.

UC Berkeley has several contracted suppliers for household...

Faculty Financial Reports

PI Portfolio (Listed under "Financial Dashboard") provides an overview of all funds that have been assigned to a faculty member. This includes both funds that are managed at the department level (e.g. BEAR funds, start up funds) and sponsored grants managed by Berkeley Regional Services' staff.

Please note that accessing Pl Portfolio off-campus requires VPN access.

Most frequently...

Business and Finance

Below are resources to help with different areas of Department finance. The finance coordinator is available to assist you in processing many of your business transactions and to help guide you with submitting purchase orders, payment, and general reimbursement. To contact, email muspay@berkeley.edu

For guidance on your inquiry, please scroll to the "Frequently Asked Questions" section at the bottom of this page.

Booking Travel and Lodging

ConnexUC

ConnexUC (formerly Connexxus) is the UC systemwide online travel portal used for arranging business-related travel for faculty, student field study, staff, and hosted guests. Travel booked through ConnexUC is automatically registered with the UC Travel Insurance program.

It also allows certain travel expenses to be booked directly onto a chartstring so that you do not need to wait to seek reimbursement after the trip is over. ...

Department Event Planning

All events must have a business purpose, guest list, and itemized receipts. Submit these documents to the finance coordinator after the event occurs.

Reserving Space

If you are reserving a space in the Department of Music, please contact the Operations Manager or Hertz Hall Manager to begin that process. If you are planning to reserve a space outside the...

Finance - Frequently Asked Questions

How do I pay a guest/performer?

To avoid delays in payments, complete this Google Form for each guest or performer who will be receiving as soon as possible– ideally a minimum of two weeks before the event.

Note:

Groups cannot be paid via an honorarium. Payments for groups must be paid via a Purchase Order. Refer to the ...

Reimbursements

The finance coordinator can assist faculty and staff with reimbursements for expenses related to UC business that they have paid for with personal money. UC Berkeley uses this website to process reimbursements.

Note: The University will not reimburse for payments made for services provided (i.e. for translation, copyist work, Editing and Engraving, piano tuning/moving, etc.). Services need to be paid via a Purchase Order. Refer to the ...

Purchasing Services

The finance coordinator assists faculty and staff with purchasing services that promote UC business and are paid for using UC funds. In all cases, Purchase Orders must be submitted and approved before any service-type work can begin.

We do NOT have delegated authority to sign any contracts or agreements—regardless of dollar amount—especially where terms and conditions are presented. Anytime you see “terms and conditions,” a buyer must be involved!

UC highly recommends using...

Purchasing Goods

The finance coordinator assists faculty and staff with purchasing goods used for UC business and that are paid for using UC funds. Some goods can be purchased using the campus purchasing system BearBuy. Flights, Airbnbs, and some other ground transportation can be purchased through ConnexUC. Other goods can be purchased using the department’s ...

Payments

All individuals and entities who provide goods or services to UC Berkeley need to be registered as vendors before payment to them can be made.

The financial coordinator will assist potential new suppliers in registering online and help registered suppliers update their ...