Business and Finance

Reimbursements

The finance coordinator can assist faculty and staff with reimbursements for expenses related to UC business that they have paid for with personal money. UC Berkeley uses this website to process reimbursements.

Note: The University will not reimburse for payments made for services provided (i.e. for translation, copyist work, Editing and Engraving, piano tuning/moving, etc.). Services need to be paid via a Purchase Order. Refer to the ...

Paying Speakers, Vendors, and Other Guests

First Steps

To avoid delays in payments, complete this Google Form for each guest or performer who will be receiving a payment as soon as possible– ideally before the event. By submitting the request in advance the finance coordinator is able to:

Check whether the guest is an active vendor in the system, and if not, reach out to them to initiate the process.

Check with the guest if address in the system needs to be...

Booking Travel and Lodging

Booking Travel & Reimbursement

At this time the University still allows for booking of travel outside of the UC booking system and submitting for reimbursement, but highly encourages booking through ConnexUC. Note that travel reimbursements must be submitted within 45 days of conclusion of trip to avoid it being coded as taxable income.

Direct Bill ID

To book travel or lodging via ConnexUC, you will need to create a Direct Bill ID to bill your reservation...

Business and Finance

Below are resources to help with different areas of Department finance. The finance coordinator is available to assist you in processing many of your business transactions and to help guide you with submitting purchase orders, payment, and general reimbursement. To contact, email muspay@berkeley.edu

For guidance on your inquiry, please scroll to the "Frequently Asked Questions" section at the bottom of this page.

Purchasing Goods

The finance coordinator assists faculty and staff with purchasing goods used for UC business and that are paid for using UC funds. Some goods can be purchased using the campus purchasing system BearBuy. Flights, Airbnbs, and some other ground transportation can be purchased through ConnexUC. Other goods can be purchased using the department’s ...

Purchasing Services

The finance coordinator assists faculty and staff with purchasing services that promote UC business and are paid for using UC funds. In all cases, Purchase Orders must be submitted and approved before any service-type work can begin.

We do NOT have delegated authority to sign any contracts or agreements—regardless of dollar amount—especially where terms and conditions are presented. Anytime you see “terms and conditions,” a buyer must be involved!

UC highly recommends using...

Moving and Relocation

Moving

You can use the financecoordinator’s information to receive quotes from UC contracted moving companies: (muspay@berkeley.edu, 510-643-8714). Send the finance coordinator any quotes that you receive and let them know which company you intend to hire. The finance coordinator will submit a request for a purchase order so that UCB pays the moving supplier directly.

UC Berkeley has several contracted suppliers for household moving, and relocation...

Finance - Frequently Asked Questions

How do I pay a guest/performer?

To avoid delays in payments, complete this Google Form for each guest or performer who will be receiving as soon as possible– ideally a minimum of two weeks before the event.

Note:

Groups cannot be paid via an honorarium. Payments for groups must be paid via a Purchase Order. Refer to the ...

Department Event Planning

All events must have a business purpose, guest list, and itemized receipts. Submit these documents to the finance coordinator after the event occurs.

Reserving Space

If you are reserving a space in the Department of Music, please contact the Operations Manager or Hertz Hall Manager to begin that process. If you are planning to reserve a space outside the...