All individuals and entities who provide goods or services to UC Berkeley need to be registered as vendors before payment to them can be made.
The financial coordinator will assist potential new suppliers in registering online and help registered suppliers update their information as needed.
Groups cannot be paid via an honorarium. Payments for groups must be paid via a Purchase Order. Refer to the Independent Contractor section.
Current UC Berkeley Students cannot be paid via an honorarium. Students can be hired, issued a stipend, or issued a gift card. Law has a helpful guide to provide guidance about the payment and the reimbursement process for paying students
To avoid delays in payments, complete this Google Form for each guest or performer who will be receiving a payment as soon as possible– ideally before the event. By submitting the request in advance the financial coordinator is able to:
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Check whether the guest is an active vendor in the system, and if not, reach out to them to initiate the process.
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Check with the guest if address in the system needs to be updated before payment is mailed out.
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Create a purchase order for individuals who will be providing a service or for group performers ahead of the event.
Gift cards:
Alternatively if you would like to pay someone with a gift card in lieu of an honorarium, that person does not need to register as a supplier in the system. Per UC Berkeley’s gift card policy:
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Can receive gift cards up to $600 (total) per calendar year.
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Business purposes must clearly outline the rationale for awarding gift cards
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Examples of clear business purposes:
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“Non-employee appreciation gift cards for students who participated in ____ workshop about ____”
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Gift card amounts cannot be under $10 and must be stored-value bank, department store, and other retail cards. Grubhub/grocery cards are fine to use for appreciation business purposes only. We cannot purchase Visa/Mastercard gift cards.
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Departments must explicitly inform recipients that the card should not be transferred to another individual. (e.g., “This card is for your personal use only; it cannot be transferred.”)